AI Workflow 01 · Multi-Agent System · Declassified
My AI agent team
Nothing leaves without my OKAn organizer agent hands work to seven specialists. They draft, check, and track. I only step in for decisions.
ON THIS PAGE
01 Problem · 02 Setup · 03 Steps · 04 Tools
05 Results · 06 What you get · 07 Try it ▸ · 08 Talk
01 · The Problem
Too many hats, one person
I run Stackadoo, Buni, real estate paperwork, a job and gig search, and content. By myself.
That meant constant context-switching. Every switch cost me focus, and things slipped through the cracks: an email with a deadline, a bug report, a gig that closed before I saw it.
I didn't need one giant AI assistant. I needed a small team where each member has one job and clear rules.
02 · The Setup
One organizer, seven specialists, one human gate
Riley (Organizer) sits in the middle and routes work. Each specialist owns one kind of job and follows written rules. Scheduled automated workflows handle the daily checks. Riley only brings me in when a decision is needed.
| Agent | Job | Ground rule |
|---|---|---|
| Riley (Organizer) | Routes work so agents don't step on each other | Brings me decisions, not noise |
| Ivy (Inbox) | Flags what matters across my inboxes | Read-only by default |
| Quinn (Jobs) | Scouts roles and gigs, drafts applications and proposals | I decide what gets sent |
| Pip (QA) | Tests my app like a kid and like a pro | Reports up, never ships code |
| Cobble (Dev) | Turns findings into fix briefs and PRs | Pip re-tests before I merge |
| Cody (Coding bridge) | Hands bigger coding tasks to ChatGPT/Codex or Claude and back | Output comes back as a PR for review |
| Reed (Real estate admin) | Tracks closings, vendors, and paperwork | Drafts only; I send |
| Social routines | Planned routines that draft the weekly posts | Nothing posts without my click |
- Every agent has one owner job and written rules.
- Nothing is sent, posted, merged, or published without my approval.
- Markdown checklists are the source of truth, so any agent (or person) can pick up where another left off.
03 · The Steps
How it runs, step by step
- List the recurring jobs eating my week. Inbox, job search, app testing, fixes, paperwork, posts.
- Give each job one owner agent with written rules. One job per agent keeps them predictable.
- Put an organizer in the middle so agents don't step on each other.
- Add scheduled routines: daily trackers, reminders, and cleanups.
- Require my approval before anything leaves the building.
- Review weekly and trim agents that don't earn their keep. I'd rather add a skill to an existing agent than add a new one.
04 · Tools
- Grok
- Claude
- ChatGPT / Codex
- Gmail
- Google Drive
- Google Calendar
- GitHub
- Markdown checklists
05 · Results
What changed
Specialist roles plus an organizer, running daily
Fixes shipped in one day by the QA → Dev handoff (see Pip)
Play closed test tracked end to end by agents (see closed testing)
Hours saved per week
06 · What a Client Gets
If you hire me for this
- A map of your recurring work: what eats the week, and what's worth handing off.
- A right-sized agent team. Often 2–3 agents, not 7.
- Written rules and approval gates for each agent.
- Scheduled routines for the daily checks.
- A handoff doc your team can run without me.
07 · Try It · Interactive Workflow Example
Route this task
Pick a sample task. Watch which agent picks it up, what it drafts, and where my approval step sits. Nothing leaves until someone presses Approve.
Want something like this for your business?
Bring one workflow that feels slower or more manual than it should. We'll look at it together on a free 15-minute fit call, and I'll give you an honest answer, even if that answer is "don't automate this."